Executive Assistant – Lumicity

Job Description

Key Responsibilities:

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Serve as a liaison between executives, internal teams, investors, and external partners
• Prepare and edit correspondence, presentations, reports, and board materials
• Assist with project coordination and follow-ups across cross-functional teams (e.g., regulatory, clinical, R&D)
• Manage confidential information with discretion and professionalism
• Support planning and execution of company events, board meetings, and investor communications
• Track key initiatives and ensure deadlines and deliverables are met
• Help streamline internal processes and improve operational workflows
• Handle expense reporting, invoice processing, and vendor coordination

Qualifications:

• 2–5+ years of experience as an Executive Assistant or similar role, ideally within a medical device, biotech, or healthcare startup
• Strong understanding of startup environments and ability to adapt to shifting priorities
• Experience supporting C-level executives or senior leadership
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• High level of discretion and professionalism
• Proficiency in tools such as Google Workspace, Microsoft Office, and project management platforms (e.g., Asana, Notion, or similar)
• Familiarity with regulated environments (FDA, ISO, clinical processes) is a plus

Preferred Qualifications:

• Experience supporting fundraising efforts or board-level communications
• Exposure to medical device development lifecycle or regulatory processes
• Bachelor’s degree or equivalent experience